Returns
After proofCASS and NCOA are included. You review flagged pieces after proof, then you approve. Fewer returns. Not a USPS delivery-time promise.
Statement and invoice mailing
Export the file from billing. Upload it with a list. AI proposes setup. You approve this job. We print, apply postage, and deliver the pieces to USPS.
What you upload
The document you already produce. The list you already keep.
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Statements
Account and customer statements as PDF or Word, plus a recipient list.
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Invoices
Invoice packets and past-due notices. Same production path as statements.
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Notices
Compliance, formal, and regulatory documents. Optional Certified on the same job.
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Recurring runs
High-volume cycles use this path too. Same meter. Same mail date rules.
Formats are the ones you already export: PDF, Word, images, and CSV lists. You do not rebuild the cycle into a new system. You send the file the billing run already made.
How a cycle runs
Export. Upload. Setup. Approve this job. We produce.
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Export
Pull the statement or invoice file from billing.
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Upload
File plus list. PDF, Word, images, or CSV.
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AI setup
Addresses and print options proposed for this run.
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You approve
A human confirms the run in front of you.
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We produce
Print, postage, deliver to USPS on your mail date.
Recurring volume uses the same five steps. A monthly statement run is still a job. A quarterly invoice packet is still a job. High-volume does not open a second path. The meter is the same meter.
The file and the list are two inputs. The file is the statement, invoice, or notice. The list is who receives a piece. Scan addresses from the file, import a CSV, or add them by hand. You choose how duplicate names and addresses are handled before you approve.
A multi-page export can be more than one mail piece. Split or cut the document by page, by text, or by logo in the app. The list still has to match the pieces you send. You review that on the job, not inside billing.
You approve this job
We do not auto-mail next month because last month ran. The file can change. The list can change. A hold, a credit, a returned piece, a new address — those belong in the job in front of you. A human confirms it.
AI proposes setup. It does not press approve. A human still approves on the app before production.
What this is not
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Not a billing system
We do not generate statements inside a core, ERP, or billing platform. You export or compose the document. We print and mail it.
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Not a staffed mailroom
We take production from upload to USPS. Incoming mail stays in your office. Mailroom →
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Not document rewrite
The statement copy stays yours. We do not edit balances, due dates, or notice language inside your system.
Returns, proof, and the mail date
Clean addresses. Optional Certified. Cutoffs you can plan against.
Certified
OptionalAdd Certified Mail before you approve when the job needs formal proof. Never same-day. Not for postcards. Tracking is an option on Certified and Priority.
Cutoffs
Central1:00 PM CT same-day when eligible. 10:00 PM CT next business day. Mon–Fri. Later weekday up to 60 days. Tracing is included on qualifying First-Class letters and postcards. Not tracking. Not Certified proof. Not Marketing Mail.
Volume, the meter, and the same path
High-volume statement cycles use the same production path as a one-off notice. There is no separate factory for a thick month. Account plus prepaid meter. Approve on the app debits it. Production mail is not free. We do not publish unit prices.
First-Class is the everyday path. If a cycle needs proof, add Certified on that job. If a cycle is ordinary delivery, leave it First-Class. You choose before you approve.
Statements and invoices FAQ
Can USMail.ai mail statements and invoices?
Yes. You upload the statement, invoice, or notice files and a recipient list. We print, insert, apply postage, and deliver the pieces to USPS.
Is this for recurring or high-volume mail?
Yes. Recurring and high-volume jobs use the same upload, approve, produce path. Account plus prepaid meter. No public unit prices. Production mail is not free.
Can statements go Certified Mail?
Yes, when the job needs formal proof. Add Certified Mail before you approve. Certified is never same-day. Certified is not for postcards. Certified Mail →
Do you replace our billing system?
No. We do not generate bills inside a core, ERP, or billing platform. You export or compose the document. We print and mail it.
Do you auto-send next month because last month ran?
No. You approve each job. Last month’s run does not mail this month. Recurring volume still waits on a human.
Get started
Open the app. Upload this cycle’s file and list.